Every feature in Rentprime — with a guide.

Record a new apartment building, semi-detached house or single flat in the property management — with address, year of construction, living space, heating type and German heating regulation distribution.

Assign flats, commercial units or parking spaces to an existing property — with individual floor area, location and custom fields.

Define per cost type how the amounts are allocated across the units — by area (m²), persons, dwelling units or consumption.

Attach a consumption-based or demand-based energy certificate as a PDF to a property — automatically linked in tenancy agreements and listings.

Upload up to 20 images per property — for listings, the tenant portal and handover reports.

GDPR-compliant QR code to put up — tenants scan it and see their portal login, without you having to collect e-mail addresses.

Adjust address, living area, heating type, year of construction afterwards — automatically affects current statements.

Publish to ImmoScout24, eBay Kleinanzeigen, Immowelt or your own website with a single click — synced status, no duplicate updating.

Record a new tenant with contact details, bank details and emergency contact — forms the basis for the agreement, rent payments and reminders.

Generate a BGB-compliant tenancy agreement in 3 minutes — with net cold rent, flat-rate service charges, index clause and cosmetic repairs.

Legally valid SEPA mandate with mandate reference, creditor ID, landlord standard structure. Print-ready or as a fillable blank PDF.

Move-in or move-out report with all rooms, meter readings, keys and damage notes — legally sound and protecting against disputes.

Official confirmation pursuant to §19 BMG for the registration authority — exactly according to the template of the Bundesministerium des Innern.

Rent increase, new clause, changed service-charge advance payment — as an addendum that supplements the original agreement in a legally sound way.

Start the termination workflow — from the date through handover to deposit settlement. Rentprime guides you step by step.

Settle the rental deposit correctly after move-out — with a retention for damage, service-charge provision and interest share.

1st, 2nd or 3rd reminder level with default interest — manually or fully automatically after 5/15/30 days of arrears.

Magic link via e-mail, WhatsApp, SMS or QR code — the tenant logs in without a password and sees statements, agreements and meter readings.

Update email, phone, IBAN or emergency contact later — changes are applied across all active contracts and statements.

Open an existing tenancy agreement as a PDF — directly in the browser, with all addenda.

See the tenant view through your tenant's eyes — before you send the magic link.

Photograph the receipt with your phone or upload a PDF — Rentprime automatically reads the date, amount, supplier, cost type and tax rate.

Bank sync with all German banks via PSD2 — rent payments are detected automatically, dunning runs autonomously.

If there is no bank sync — record cash payment, cheque or bank transfer manually.

Correct receipt category, property allocation or amount — possible at any time before the statement is finalised.

Cancel rather than delete, HMRC-compliant — the receipt remains in the history with a "cancelled" note.

Import bank statements, tenant lists or receipt exports from legacy systems — AI detects the columns automatically.

Upload the heat cost allocator invoice from Techem/ista/Brunata as a PDF — Rentprime automatically imports the allocation per unit.

All target/actual payments per property, month and tenant in one view — with cashflow chart and occupancy rate.

Enter the interim, opening and closing readings per unit — for heating, water and electricity — directly from your browser.

A fully automated wizard from receipt selection to dispatch — compliant with the German Heating Costs Ordinance (German heating regulation), validated against § 2 of the German Operating Costs Ordinance (German operating-costs regulation), in 3 minutes.

By email, by letter (postal dispatch service) or via the tenant portal — you choose.

A separate PDF for each tenant + a combined file with cover-sheet statistics.

Mark an incorrect statement as "cancelled" — HMRC-compliant, no actual deletion.

Your own logo, salutation and footer — per statement or globally in the settings.

Increase under German Civil Code (15 %/3 years), §559 (modernisation) or index-linked rent — legally compliant with reference to the rent index.

Index adjustment or comparative rent for an entire building at once — instead of 50 letters individually.

CO₂ cost allocation tier model automatically: from kWh + energy source + m² of living space, Rentprime calculates how much you as the landlord bear.

50/50, 60/40 or 70/30 by consumption — the default is 70/30 for existing buildings.

Strom- und Gastarife für deine Häuser vergleichen und eine geförderte Energieberatung anfragen — über geprüfte Partner.

All income & income-related expenses prepared per property — as a PDF for your tax adviser or as a CSV for direct entry into Self Assessment SA105.

Rentprime shows you which deductible expenses you haven't recorded yet — and how much that saves.

2 % straight-line (standard), 2.5 % (pre-1925), listed-building depreciation or special depreciation — Rentprime guides you through the right choice.

All key dates in one view — tax return, service-charge statement deadline (12 months), notice periods, energy certificate renewal.

ZIP with all receipts, Excel summaries and the PDF tax return for one or more years — ready to email to the tax adviser.

Gross/net cash flow, yield, vacancy, maintenance ratio over several years — Excel/PDF export.

Level 1 after 5 days, level 2 after 15, level 3 after 30 — fully automatic from bank-sync data.

Push/email/WhatsApp when a rent comes in, fails to arrive or a tenant overpays.

Phone call, WhatsApp, letter — all in one timeline per tenant, for legally watertight documentation in case of dispute.

Assign a PDF, image or Word file to a property, tenant or agreement — archived in an audit-proof manner for 10 years.

From 8 ready-made templates: tenancy agreement, SEPA mandate, handover protocol, landlord confirmation, reminder, rent increase, termination, house rules.

Restore old versions of a document — e.g. if you need a house rules document you accidentally overwrote.

Upload 100 PDFs at once — AI automatically sorts them by property, tenant, category.

Tenants report damage with a photo directly in the portal — you see them in the defects inbox.

Annual heating service, smoke detectors, drinking-water sampling — manage recurring maintenance appointments per property.

To-dos for the caretaker or external helpers — with photo-proof upload and completion confirmation.

If you work as a manager for several owners — or manage a community of heirs with shares.

Cash flow, tax shares and rents are automatically split among the co-owners by share.

Tax adviser, spouse, caretaker or second manager — with granular permissions.

Who may delete receipts? Who can see tenant IBANs? Who can create contracts? Granular per role.

An easy-on-the-eyes dark interface — System, Light or Dark.

German, English, French, Italian, Spanish, Polish, Turkish, Dutch, Danish, Swedish, Portuguese, Czech.

Choose per event type: push, email, WhatsApp, SMS or nothing at all.

Recommend Rentprime to other landlords — when they sign up you get 30 % of the first annual fee credited.

AI booster for a higher receipt limit, Lou Pro for contract review, white label for your own tenant brand.

Solo, Pro or Portfolio — upgrade, downgrade or cancel at any time. Cancellable monthly.

Who changed what and when? Complete change history for HMRC and disputes.

Planned maintenance, reserves, renovation budgets — vs. actual values per quarter.

Buildings, liability and legal-expenses insurance per property — with renewal reminder.

Service-charge statements, owners' meetings, minute books — for condominium owners' associations.

Own use, breach of contract or special termination — legally watertight with BGB justification, deadlines, social clause.

Chat with the AI assistant — from service charge questions through tenancy law to specific receipts from your account.

Lou reads your tenancy agreement and flags critical clauses (invalid decorative repairs, questionable indexation …).

Lou checks every receipt and automatically assigns it to the correct property and cost type.

Lou reads tenancy-law news daily and sends you only what's relevant to your buildings — e.g. new Federal Court of Justice rulings or German heating regulation changes.

If-then rules: "If rent is +5 days overdue → reminder level 1 + push notification to me" — a visual workflow builder.

Cmd/Ctrl+K for spotlight search, G+P for properties, N for new — Rentprime is power-user friendly.

Press Cmd+K and find everything: properties, tenants, receipts, contracts, even help-centre articles — in milliseconds.

Don't search by feature name, but by what you want to do — "how do I add a flat" finds "Add unit".

Cash flow report, occupancy overview, tenant list, deductible expenses — as PDF to send or Excel to work on further.

Initial setup in 15 minutes — add a property, connect your bank, record your first tenant, done.